Trokt Thumbprinter Terms of Service
Posted: January 1, 2021
Effective: January 1, 2021
Updated: June 1, 2022
Your Data & Your Permissions
When you use our Services, you will be providing us with data hashes of sensitive files that you hold ("Thumbprints") and may be providing us with things like your files, content, messages, contacts, and or any other data that would not be on our platform if you did not put it there ("Your Data"). Your Data is yours. These Terms do not give us any rights to Your Data except for the limited rights that enable us to offer the Services.
Agreeing to these Terms by choosing to use our Services means you are giving us permission to do things like hosting Your Data, backing it up on each Node in the Trokt network, and enabling you or others to validate documents against the Thumbprints hosted in the Trokt network. These and other features may require our systems to access, store, and scan Your Data. You give us permission to do those things, and this permission extends to our affiliates and trusted third parties we work with.
You are responsible for your conduct. Your Data and you must comply with our Acceptable Use Policy and any changes instituted by either the Digital Truth Governance Committee or the Node Governance Committee responsible for the Node through which you engage with the Trokt network.
We may review your conduct and content for compliance with these Terms and our Acceptable Use Policy. However, we have no obligation to do so. We are not responsible for the content people are protecting via the Services.
Your authorization code to the Services is an important data security feature. Protecting Your Data means you must protect your authorization code. Safeguard your authorization code to the Services, and keep your account information current. Do not share your account credentials or give others access to your account. We are not responsible for the loss or misuse of Your Data if an unauthorized party gained access to your account due to lapses in your safeguards or protections of your authorization code to the Services.
You may use our Services only as permitted by applicable law, including export control laws and regulations. Finally, our Services are not intended for and may not be used by people under the age of 13. By using our Services, you are representing to us that you're over 13.
Trokt Thumbprinter is a Service that requires you to download client software ("Software") which may update automatically or require you to manually updated. So long as you comply with these Terms, we give you a limited, nonexclusive, nontransferable, revocable license to use the Software, solely to access the Services. To the extent any component of the Software may be offered under an open source license, we will make that license available to you and the provisions of that license may expressly override some of these Terms. Unless the following restrictions are prohibited by law, you agree not to reverse engineer or decompile the Services, attempt to do so, or assist anyone in doing so.
We sometimes release products and features that we are still testing and evaluating. Those Services may be marked beta, preview, early access, or evaluation (or with words or phrases with similar meanings), or are being released to you because of your affiliation with an organization that has requested these features while they are still in development. These features may not be as reliable as Trokt's other services.
The Services are protected by copyright, service mark or trademark, and other US and foreign laws. These Terms do not grant you any right, title or interest in the Services, others' content in the Services, Trokt trademarks, logos, and other brand features. We welcome feedback, and we may use comments or suggestions without any obligation to you.
We respect the intellectual property of others and ask that you do too. We respond to notices of alleged copyright infringement if they comply with the law, and such notices should be reported using our Copyright Policy. We reserve the right to remove your access to or disable content alleged to be infringing and terminate accounts of repeat infringers. Our designated agent for notice of alleged copyright infringement on the Services is:
Trokt Copyright Agent
Meidh Technologies, Inc.
Billing. You can add credits to your account or change your recurring plan ("Paid Account") at any time. You will be notified by the Service when you no longer have enough credit to complete a requested action. You are responsible for all applicable taxes, and we will charge tax when required to do so. Some countries have mandatory local laws regarding your cancellation rights, and this paragraph does not override these laws.
No Refunds. You may cancel a recurring credit plan at any time. Refunds are only issued if required by law. For example, users living in the European Union have the right to cancel their recurring subscriptions within 14 days of signing up for, upgrading to, or renewing a Paid Account.
Downgrades. Your Paid Account will remain in effect until it's cancelled or terminated under these Terms. If you do not pay for your Paid Account on time, we reserve the right to suspend it.
Changes. We may change the fees in effect but will give you advance notice of these changes via a message to the email address associated with your account.
Email address. If you sign up for a Trokt account with an email address provisioned by your organization, your organization may be able to block your use of Trokt. While you may create multiple Trokt accounts, your association with both accounts does not necessarily mean that you have the legal authority to transfer Your Data from one account into another one of your accounts.
You are free to stop using our Services at any time. We reserve the right to suspend or terminate your access to the Services with notice to you if:
(a) you are in breach of these Terms,
(b) you are using the Services in a manner that would cause a real risk of harm or loss to us or other users, or
(c) you do not have a Paid Account and have not accessed our Services for 12 consecutive months.
We will provide you with reasonable advance notice via the email address associated with your account to remedy the activity that prompted us to contact you. If after such notice you fail to take the steps we ask of you, we will terminate or suspend your access to the Services.
We will not provide notice before termination where:
(a) you are in material breach of these Terms,
(b) doing so would cause us legal liability or compromise our ability to provide the Services to our other users, or
(c) we are prohibited from doing so by law.
Discontinuation of Services
We may decide to discontinue the Services in response to unforeseen circumstances beyond Trokt's control or to comply with a legal requirement. If we do so, we will give you reasonable prior notice so that you can export Your Data from our systems. If we discontinue Services in this way before the end of any fixed or minimum term you have paid us for, we will refund the portion of the fees you have pre-paid but haven't received Services for.
Services "AS IS"
We strive to provide great Services, but there are certain things that we cannot guarantee. TO THE FULLEST EXTENT PERMITTED BY LAW, TROKT AND ITS AFFILIATES, SUPPLIERS AND DISTRIBUTORS MAKE NO WARRANTIES, EITHER EXPRESS OR IMPLIED, ABOUT THE SERVICES. THE SERVICES ARE PROVIDED "AS IS." WE ALSO DISCLAIM ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. Some places do not allow the disclaimers in this paragraph, so they may not apply to you.
Limitation of Liability
WE DO NOT EXCLUDE OR LIMIT OUR LIABILITY TO YOU WHERE IT WOULD BE ILLEGAL TO DO SO—THIS INCLUDES ANY LIABILITY FOR TROKT'S OR ITS AFFILIATES' FRAUD OR FRAUDULENT MISREPRESENTATION IN PROVIDING THE SERVICES. IN COUNTRIES WHERE THE FOLLOWING TYPES OF EXCLUSIONS ARE NOT ALLOWED, WE ARE RESPONSIBLE TO YOU ONLY FOR LOSSES AND DAMAGES THAT ARE A REASONABLY FORESEEABLE RESULT OF OUR FAILURE TO USE REASONABLE CARE AND SKILL OR OUR BREACH OF OUR CONTRACT WITH YOU. THIS PARAGRAPH DOES NOT AFFECT CONSUMER RIGHTS THAT CANNOT BE WAIVED OR LIMITED BY ANY CONTRACT OR AGREEMENT.
IN COUNTRIES WHERE EXCLUSIONS OR LIMITATIONS OF LIABILITY ARE ALLOWED, TROKT, ITS AFFILIATES, SUPPLIERS OR DISTRIBUTORS WILL NOT BE LIABLE FOR:
i. ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES, OR
ii. ANY LOSS OF USE, DATA, BUSINESS, OR PROFITS, REGARDLESS OF LEGAL THEORY.
THESE EXCLUSIONS OR LIMITATIONS WILL APPLY REGARDLESS OF WHETHER OR NOT TROKT OR ANY OF ITS AFFILIATES HAS BEEN WARNED OF THE POSSIBILITY OF SUCH DAMAGES.
IF YOU USE THE SERVICES FOR ANY COMMERCIAL, BUSINESS OR RE-SALE PURPOSE, TROKT, ITS AFFILIATES, SUPPLIERS OR DISTRIBUTORS WILL HAVE NO LIABILITY TO YOU FOR ANY LOSS OF PROFIT, LOSS OF BUSINESS, BUSINESS INTERRUPTION, OR LOSS OF BUSINESS OPPORTUNITY. TROKT AND ITS AFFILIATES ARE NOT RESPONSIBLE FOR THE CONDUCT, WHETHER ONLINE OR OFFLINE, OF ANY USER OF THE SERVICES.
OTHER THAN FOR THE TYPES OF LIABILITY WE CANNOT LIMIT BY LAW (AS DESCRIBED IN THIS SECTION), WE LIMIT OUR LIABILITY TO YOU TO THE GREATER OF $20 USD OR 100% OF ANY AMOUNT YOU'VE PAID UNDER YOUR CURRENT SERVICE PLAN WITH TROKT.
We Have a Legacy in Mediation, So Let’s Do That First. We believe everyone deserves access to the court system. However, You and Trokt agree to resolve any claims relating to these Terms or the Services through a mediation-arbitration (“Med-Arb”) process. The Med-Arb will be overseen by a certified mediator who is accepted by both parties. The procedures agreed to by both parties during the Med-Arb must comply with American Bar Association and Association of Conflict Resolution guidance. Any Med-Arb that is not resolved during the mediation phase may be appealed to the appropriate courts.
Judicial forum for disputes. You and Trokt agree that any judicial proceeding to resolve claims relating to these Terms or the Services will be brought in the federal or state courts of Polk County, Iowa, subject to the mandatory arbitration provisions below. Both you and Trokt consent to venue and personal jurisdiction in such courts. If you reside in a country (for example, European Union member states) with laws that give consumers the right to bring disputes in their local courts, this paragraph does not affect those requirements.
These Terms will be governed by Iowa law except for its conflicts of laws principles. However, some countries (including those in the European Union) have laws that require agreements to be governed by the local laws of the consumer's country. This paragraph does not override those laws.
These Terms constitute the entire agreement between you and Trokt with respect to the subject matter of these Terms, and supersede and replace any other prior or contemporaneous agreements, or terms and conditions applicable to the subject matter of these Terms. These Terms create no third party beneficiary rights.
Waiver, Severability & Assignment
Trokt's failure to enforce a provision is not a waiver of its right to do so later. If a provision is found unenforceable, the remaining provisions of the Terms will remain in full effect and an enforceable term will be substituted reflecting our intent as closely as possible. You may not assign any of your rights under these Terms, and any such attempt will be void. Trokt may assign its rights to any of its affiliates or subsidiaries, or to any successor in interest of any business associated with the Services.
We may revise these Terms from time to time to better reflect:
(a) changes to the law,
(b) new regulatory requirements, or
(c) improvements or enhancements made to our Services.
If an update affects your use of the Services or your legal rights as a user of our Services, we will notify you prior to the update's effective date by sending an email to the email address associated with your account or via an in-product notification. These updated terms will be effective no less than 14 days from when we notify you.
If you do not agree to the updates we make, please cancel your account before they become effective. Where applicable, we will offer you a prorated refund based on the amounts you have prepaid for Services and your account cancellation date. By continuing to use or access the Services after the updates come into effect, you agree to be bound by the revised Terms.
Posted: February 15, 2018
Effective: February 15, 2018
Thank you for using Trokt! Here we describe how we collect, use, and handle your information when you use our websites, software, and services ("Services").
What & Why
We collect and use the following information to provide, improve, and protect our Services:
Account. We collect, and associate with your account, information that could include your name, email address, phone number, payment info, physical address, and account activity. Some of our services let you access your accounts and your information with other service providers.
Services. Our Services are designed to make it simple for you to store Your Data, collaborate with others, and work across multiple devices. To make that possible, we store, process, and transmit Your Data—like files, messages, comments, and authorizations—as well as information related to it. This related information can be things like your profile information that makes it easier to collaborate and share Your Data with others. Our Services provide you with different options for sharing Your Data.
Usage. We collect information related to how you use the Services, including actions you take in your account (like sharing, editing, viewing, and moving files or folders). This helps us provide you with features like the "Recent Activity" list.
We also collect information from and about the devices you use to access the Services. This includes things like IP addresses, the type of browser and device you use, the web page you visited before coming to our sites, and identifiers associated with your devices. Your devices (depending on their settings) may also transmit location information to the Services.
Cookies and other technologies. We use technologies like cookies and pixel tags to provide, improve, protect and promote our Services. For example, cookies help us with things like remembering the layout of your files, folders, or documents for your next visit, understanding how you are interacting with our Services, and improving them based on that information. You can set your browser to not accept cookies, but this may limit your ability to use the Services. If our systems receive a DNT:1 signal from your browser, we will respond to that signal as outlined here.
We may share information as discussed below, but we will not sell it to advertisers or other third parties.
Other users. Our Services display information like your name, organization name, team name, and email address to other users in places like your user profile and sharing notifications. When you register your Trokt account with an email address on a domain owned by your employer or organization, we may help collaborators find you and your team by making some of your basic information—like your name, team name, profile picture, and email address—visible to other users in the same Trokt group or Member account. This helps us show you teams you can join, and helps other users add you to appropriate documents.
Certain features let you make additional information available to others.
Other applications. You can also give third parties access to your information and account - for example, via Trokt APIs. Just remember that their use of your information will be governed by their privacy policies and terms.
Trokt's use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.
Trokt Member Admins. If you are a user of a Trokt Member organization, your administrator may have the ability to access and control your Trokt Member organization account. Please refer to your organization's internal policies if you have questions about this. If you are not a Trokt Member user but interact with a Trokt Member user (by, for example, joining a document owned by a Trokt Member organization), members of that organization may be able to view the name, email address, profile picture, and IP address that was associated with your account at the time of that interaction.
Our Responsibility to Law Enforcement. We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to (a) comply with the law; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse of Trokt or our users; or (d) protect Trokt's property rights.
Stewardship of your data is critical to us and a responsibility that we embrace. We believe that our users' data should receive the same legal protections regardless of whether it's stored on our services or on their home computer's hard drive. We will abide by the following Government Request Principles when receiving, scrutinizing and responding to government requests (including national security requests) for our users' data:
- Be transparent,
- Fight blanket requests,
- Protect all users and
- Provide trusted services.
If we are involved in a reorganization, merger, acquisition or sale of our assets, your information may be transferred as part of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal and outline your choices in that event.
Have questions or concerns about Trokt, our Services, and privacy? Contact us at firstname.lastname@example.org.
Trokt DMCA Policy
Trokt respects the intellectual property rights of others and expects its users to do the same. In accordance with the Digital Millennium Copyright Act of 1998, the text of which may be found on the U.S. Copyright Office website at http://www.copyright.gov/legislation/dmca.pdf, Trokt will respond expeditiously to claims of copyright infringement committed using the Trokt service and/or the Trokt website (the “Site”) if such claims are reported to Trokt’s Designated Copyright Agent identified in the sample notice below.
If you are a copyright owner, authorized to act on behalf of one, or authorized to act under any exclusive right under copyright, please report alleged copyright infringements taking place on or through the Site by completing the following DMCA Notice of Alleged Infringement and delivering it to Trokt’s Designated Copyright Agent. Upon receipt of Notice as described below, Trokt will take whatever action, in its sole discretion, it deems appropriate, including removal of the challenged content from the Site.
DMCA Notice of Alleged Infringement (“Notice”)
Identify the copyrighted work that you claim has been infringed, or - if multiple copyrighted works are covered by this Notice - you may provide a representative list of the copyrighted works that you claim have been infringed.
Identify the material or link you claim is infringing (or the subject of infringing activity) and to which access is to be disabled, including at a minimum, if applicable, the URL of the link shown on the Site or the exact location where such material may be found.
Provide your company affiliation (if applicable), mailing address, telephone number, and, if available, email address.
Include both of the following statements in the body of the Notice:
“I hereby state that I have a good faith belief that the disputed use of the copyrighted material is not authorized by the copyright owner, its agent, or the law (e.g., as a fair use).”
“I hereby state that the information in this Notice is accurate and, under penalty of perjury, that I am the owner, or authorized to act on behalf of, the owner, of the copyright or of an exclusive right under the copyright that is allegedly infringed.”
Provide your full legal name and your electronic or physical signature.
Deliver this Notice, with all items completed, to Trokt’s Designated Copyright Agent:
Trokt Copyright Agent
Meidh Technologies, Inc
Trokt Acceptable Use Policy
Posted: January 1, 2021
Effective: January 1, 2021
We are honored that you have put your trust in Trokt. In exchange, we trust you to use our services responsibly.
You agree not to misuse the Trokt services ("Services") or help anyone else to do so. For example, you must not even try to do any of the following in connection with the Services:
- violate any policy or directive of the Digital Truth Governance Committee (DTGC) or the Node Governance Committee through which you are accessing the Trokt network;
- probe, scan, or test the vulnerability of any system or network;
- breach or otherwise circumvent any security or authentication measures;
- access, tamper with, or use non-public areas or parts of the Services, or shared areas of the Services you haven't been invited to;
- interfere with or disrupt any user, host, or network, for example by sending a virus, overloading, flooding, spamming, or mail-bombing any part of the Services;
- access, search, or create accounts for the Services by any means other than our publicly supported interfaces (for example, "scraping" or creating accounts in bulk);
- send unsolicited communications, promotions or advertisements, or spam;
- send altered, deceptive or false source-identifying information, including "spoofing" or "phishing";
- promote or advertise products or services other than your own without appropriate authorization;
- abuse referrals or promotions to get more features than deserved;
- circumvent feature limits;
- sell the Services unless specifically authorized to do so;
- publish or share materials that are unlawfully pornographic or indecent, or that contain extreme acts of violence;
- advocate bigotry or hatred against any person or group of people based on their race, religion, ethnicity, sex, gender identity, sexual preference, disability, or impairment;
- violate the law in any way, including storing, publishing, or sharing material that's fraudulent, defamatory, or misleading; or
- violate the privacy or infringe the rights of others.